How to Change Notion Templates

Notion is a powerful and versatile productivity tool that allows you to create and customize templates for various purposes. Templates are pre-designed pages or sections that serve as a starting point for different types of projects, such as task management, meeting minutes, journaling, or project planning.

Notion now offers an expanded range of built-in templates and enhanced customization options tailored to many use cases. Whether you need a simple layout for quick notes or a comprehensive dashboard for project management, you can modify existing templates or create your own from scratch to perfectly fit your workflow using the latest Notion features and best practices.

Choosing a Template

Before diving into how to change Notion templates, it helps to choose one that fits your requirements. Notion’s extensive template gallery, accessible directly from the app, makes it easy to get started.

To browse and choose a template, follow these steps:

1. Open Notion.
2. Click the + New button on the left sidebar.
3. Select Templates from the dropdown menu.
4. The Notion template gallery will open, where you can explore various categories such as personal, work, education, and more.
5. Browse through the available templates and click on one to view its details.
6. To use the template, click the Use button at the top right corner of the page.

Modifying a Template

After selecting a template that closely meets your needs, you can customize it further. Notion’s flexible interface lets you rearrange, add, and remove elements with ease.

Here's how you can modify a Notion template:

1. Open the template you want to modify.
2. To rearrange elements, simply drag and drop them to new locations on the page.
3. To add new elements, click the + icon on the left sidebar or type the slash command (/) to open the list of available blocks, then select the element you want to add.
4. To delete an element, select it and press the Delete key or right-click and choose Delete.
5. To edit text, double-click directly on the text and start typing.
6. To adjust the properties or formatting of an element, click on it and use the toolbar options at the top of the page.
7. To change the overall layout or design, click the Page menu at the top left. From here, you can update the cover image, icon, and other visual settings.
8. Save your changes frequently by clicking the Save button at the top right or using the Cmd/Ctrl + S shortcut.

Notion now supports real-time collaboration and an enhanced version history, so multiple users can edit the same page simultaneously while keeping track of changes.

Creating Your Own Template

If the built-in templates don’t meet your specific requirements, you can create your own custom template from scratch. This option allows you to design a layout that aligns perfectly with your workflow and preferences.

Follow these steps to create a custom template in Notion:

1. Open a blank page in Notion.
2. Design and structure the page according to your needs. You can add various blocks, embed media, and even include databases.
3. When you’re ready, click the Page menu at the top left and choose Save as Template (or use the Duplicate feature to replicate the structure for future projects).
4. Name your template and click Save.
5. Your custom template is now stored and can be reused whenever needed.

Conclusion

Changing Notion templates is a straightforward process that lets you tailor pre-designed pages to fit your unique needs. Whether you modify an existing template or create one from scratch, Notion’s flexibility and enhanced collaboration features empower you to build a personalized workspace that boosts your productivity and organization.

Templates are just a starting point—feel free to experiment, adjust, and refine your setup until it perfectly suits your workflow. Enjoy exploring the possibilities with Notion!