How to Connect Notion to Google Calendar

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Notion is a powerful productivity and note-taking tool that lets you manage to-do lists, project boards, databases, and more. One of its key strengths is its ability to integrate with other applications and services. Google Calendar is a popular choice, enabling you to synchronize your schedules and appointments in one central hub. Today, you can connect Notion and Google Calendar in two main ways: by embedding your calendar directly or by setting up a two-way integration using third-party automation tools. In this article, we'll walk you through both methods while reflecting current Notion features and best practices.

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Method 1: Embedding Your Google Calendar in Notion

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If you need to simply view your Google Calendar within Notion without a full two-way sync, using Notion's native embed feature is ideal.

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1. Make Your Google Calendar Public:

• In Google Calendar, go to your calendar's settings.
• Under "Access permissions," check the option to make your calendar public.
• Copy the Public URL or Embed URL provided in the settings.

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1. Embed the Calendar in Notion:

• Open your Notion Workspace and navigate to the page where you want to display the calendar.
• Click on the + icon or type /embed to add a new embed block.
• Paste the calendar's URL into the block and adjust its dimensions as needed.

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Notion will render your Google Calendar, providing a clear view of your scheduled events. This solution is perfect for getting a quick glance at your calendar without leaving Notion.

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Method 2: Setting Up a Two-Way Google Calendar Integration

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For users who require a dynamic connection between Notion and Google Calendar—such as automatic syncing of events—a third-party automation tool is recommended. Services like Zapier, Automate.io, or Make work seamlessly with Notion’s public API.

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Step 1: Obtain Google Calendar API Credentials (If Needed)

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If your integration workflow requires API access (as with most automation platforms), follow these steps:

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1. Go to the Google Cloud Platform Console.
2. Create a new project or select an existing one.
3. Enable the Google Calendar API for your project.
4. In the "Credentials" section, click on Create Credentials and choose OAuth Client ID.
5. Configure the consent screen by entering your application's name and required scopes.
6. Download the JSON file containing your credentials for later use with your automation tool.

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Step 2: Connect Notion and Google Calendar via an Automation Tool

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1. Sign up for a third-party service like Zapier, Automate.io, or Make.
2. Create a new workflow (often called a “Zap” in Zapier) with Google Calendar as the trigger (for example, when a new event is created) and Notion as the action (such as creating a new database entry or event block).
3. Authenticate both accounts by following the prompts. For Google Calendar, use the credentials you just obtained if required; for Notion, connect using your Notion API token.
4. Configure the trigger details and map calendar events to your Notion database or page.
5. Test the integration to ensure that new events in Google Calendar automatically appear in Notion and vice versa, depending on your trigger-action setup.

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Step 3: Customize Your Integration

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Once connected, you can further tailor how your calendars interact:

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• Embedding Calendar Views: Although embedding is straightforward (see Method 1), you can also create custom views in Notion to display events in different layouts, such as month, week, or day views.
• Syncing Events: With your automation set up, events can be synced between Google Calendar and Notion. For instance, creating events in Notion can automatically add them to your Google Calendar.
• Setting Reminders: Notion supports reminders and can notify you about upcoming events. Click on an event block in Notion and set reminders to help keep your schedule on track.

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Managing Your Calendar Integration in Notion

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Once your integration is running, managing your events becomes easier. Here are some common tasks you can accomplish:

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1. Creating Events:

• In your Notion page, click on the + icon to add an Event block (or use your integrated database).
• Fill in details like the title, start and end time, location, and description.

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1. Editing Events:

• Click on an existing event block to open its details.
• Update any necessary information, such as time changes or additional notes.

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1. Deleting Events:

• If an event is no longer needed, select the event block and press the Delete key.

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1. Viewing Events:

• Use Notion's customizable calendar views to display your Google Calendar events alongside other content.
• Switch between different display options (month, week, or day) to get the best overview of your schedule.

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With these integration options, you can manage your tasks, events, and schedules in one central location. Whether you prefer a simple embedded view or a fully automated two-way sync using a third-party tool, Notion's flexibility makes it easy to tailor your setup to suit your productivity needs.

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Take advantage of these features to enhance your workflow and keep your schedule organized—all within Notion.