How to Embed Excel Spreadsheets into Notion?

Notion is a powerful tool that allows users to create and organize notes, documents, and databases. One of its key features is the ability to embed files and documents directly within your pages. This includes embedding Excel spreadsheets, which is especially useful for users working with data or collaborating on spreadsheet documents. In this article, we will explore how to embed Excel spreadsheets into Notion using current best practices.

Step 1: Create a New Page or Open an Existing One

Start by opening Notion and either creating a new page or opening an existing one where you want your Excel spreadsheet to appear.

Step 2: Insert an Embed Block

Within your page, click the + button or type the slash command /embed to add a new block. Select the Embed option to insert an embed block into your page.

Step 3: Prepare Your Excel Spreadsheet for Embedding

Before embedding, make sure your Excel spreadsheet is hosted online. For the best experience:

1. Upload your Excel file to OneDrive or SharePoint.
2. Open the Excel file in your web browser.
3. Click on the File menu and select Share.
4. In the sharing options, ensure the file is set to be viewable by anyone with the link.
5. Look for the Embed option. If available, click on Embed code to generate a code snippet or shareable link.
   Note: Some updates in Microsoft 365 now provide a direct shareable link, which Notion can use directly via the embed block.

Step 4: Embed the Excel Spreadsheet in Notion

Return to Notion and click on the embed block you inserted. When prompted, choose the option to Embed Link. Paste the shareable link or embed code from Excel into the dialog box. Notion will then generate a preview of your Excel spreadsheet.

Step 5: Customize the Display Options (Optional)

After embedding, you can adjust display settings for a better view. To customize the preview:

• Hover over the embedded spreadsheet.
• Click on the three-dot menu in the top-right corner of the embed block.
• Choose from options such as adjusting the size, enabling scrolling, or toggling the display of headers and footers.

Experiment with these settings until you achieve the desired look.

Step 6: Save and View the Embedded Spreadsheet

After adjusting the view, click outside the embed block or press Enter to confirm and save your changes. Your Excel spreadsheet should now appear seamlessly within your Notion page.

Benefits of Embedding Excel Spreadsheets into Notion

Embedding Excel spreadsheets into Notion offers several advantages:

1. Easy Collaboration: Multiple users can collaborate directly on data within Notion, eliminating the need to export and import files between different platforms.
2. Real-Time Updates: Changes made to the original Excel file online are reflected within Notion, ensuring everyone has access to the latest data.
3. Streamlined Workflow: Access and work on your spreadsheet without leaving Notion, keeping your tools and information centralized.
4. Enhanced Productivity: With quick access to embedded data, switching between tasks becomes efficient, boosting overall productivity.

Note: Ensure that the sharing settings for your Excel file allow embedding. If the embed option is disabled or restricted, adjust the file’s sharing permissions (for example, via OneDrive or SharePoint) before embedding it into Notion.

Conclusion

Embedding Excel spreadsheets into Notion is a valuable way to enhance collaboration and productivity. By following these steps, you can easily integrate your Excel data into your Notion pages and streamline your workflow. Give it a try and experience the convenience of having all your tools and information in one central location!

For more tips and additional help, visit the Notion support page.