How to Create a Due Date Template in Notion for Tracking and Managing Deadlines, Due Dates, and Time-Sensitive Tasks

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Managing deadlines and time-sensitive tasks is essential for staying organized and productive. Notion, the all-in-one Workspace, provides a robust platform for tracking tasks and ensuring you never miss a deadline. In this guide, we explore updated steps, best practices, and new features that help you create an effective due date template in Notion.

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Step 1: Create a New Notion Page

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Begin by opening Notion and creating a new page for your due date template. You can add a page within an existing workspace or create a new database dedicated to tracking deadlines. Notion’s flexible setup allows you to start with a blank page or choose one of its many templates as a starting point.

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Step 2: Create a Table View

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Within your new page or database, set up a table view by clicking the + New View button in the upper right. Select Table to create a structured layout that will serve as your due date template. Once your table is set up, you can easily switch between different views such as Calendar, Board, or Timeline—each offering a unique perspective on your tasks and deadlines.

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Step 3: Set Up Columns

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Customize your table by configuring columns to capture all necessary task details. A few recommended columns include:

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• Task Name: A field for the name or a brief description of each task.
• Due Date: Use this column to input or select dates. Notion’s date picker lets you set, modify, and format dates. You can also enable time selection and recurring reminders for better control.
• Status: Track progress with labels such as “Not Started,” “In Progress,” or “Completed.”
• Assignee: For team projects, assign tasks to specific members.
• Priority: Indicate urgency with labels like “High,” “Medium,” or “Low.”
• Notes: Include any additional details or context for the task.

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Feel free to customize these columns based on your workflow. You can add or remove fields to tailor the template to your specific needs.

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Step 4: Add Tasks and Set Due Dates

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Populate your table with tasks and due dates. Simply click into the appropriate fields and type your information. In the Due Date column, use Notion’s built-in date picker to select the correct dates. To adjust date formats or display options, click the three dots at the top right of the column and select Format. Choose a format that matches your workflow needs.

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Step 5: Customize Views and Filters

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Notion offers extensive customization through views and filters to help you focus on the tasks that matter most.

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Views

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Click the View dropdown in the top right to switch between or create new views. Consider using:

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• Calendar View to see tasks in a monthly or weekly schedule,
• Board View for a Kanban-style layout,
• Timeline View for visualizing project milestones and progress.

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Filters

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Filters enable you to narrow down displayed tasks based on criteria such as due dates, status, or assignees. Click the Filter button next to the View dropdown and set your criteria—for example, by displaying only tasks due this week or tasks assigned to a specific team member.

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Step 6: Set Reminders and Notifications

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Notion now offers enhanced reminder capabilities and integrations to ensure deadlines are never overlooked. Add a reminder directly within the Due Date field or in task notes by typing @remind followed by a specific time (for example, @remind tomorrow at 9am).

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Notion supports native mobile and desktop notifications, as well as integration with Slack and email. To customize reminder settings, click the three dots at the top right of the Due Date column and select Reminders & Notifications. Adjust these settings to align with your productivity style.

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Step 7: Collaborate and Share

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Collaboration is one of Notion’s strongest features. Share your due date template with colleagues or stakeholders to ensure everyone stays informed and aligned. Adjust the page’s permissions by clicking the Share button in the top right. You can share the entire page or restrict access to specific users based on your needs.

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Conclusion

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Notion’s powerful features and customizable views make it simple to create a due date template tailored to your workflow. By following these updated steps and best practices, you can build a comprehensive system to manage deadlines, track tasks, and collaborate effectively with your team. Stay organized and never miss an important deadline using Notion’s latest tools and features.