How to Share a Notion Page with a Guest or External Collaborator

Notion is a powerful tool for collaboration, allowing teams and individuals to create, organize, and share information seamlessly. One of its key features is the ability to share pages with guests or external collaborators, enabling them to access and interact with your content. Whether you want to share a project plan, brainstorm ideas, or collaborate on a document, Notion offers a simple and intuitive way to invite others to contribute. In this article, we explore how to share a Notion page with a guest or external collaborator using the latest features and best practices.

Step 1: Set up your Notion Workspace

Before you can share a Notion page with a guest, make sure your Notion Workspace is set up. This is where all your pages and content will reside. If you haven't already done so, sign up for a Notion account and create your Workspace. You can either create a new Workspace or join an existing one if you have been invited by someone else. For a quick start, you might find this Notion template useful (access it separately from this heading).

Step 2: Create a Page to Share

Once your Workspace is ready, create a page that you want to share with your guest. To create a new page, click on the + button in the top-left corner of the sidebar and select Page from the dropdown menu. Give your page a title and start adding content. Notion offers a wide range of blocks such as text, images, to-do lists, tables, and more—allowing you to tailor your page to your needs. You can now utilize updated blocks and integrations (like embeds and synced blocks) that have been enhanced in recent updates.

Step 3: Share the Page

To share the page with a guest or external collaborator, open the page's sharing settings by clicking on the Share button located in the top-right corner of the page. In the sharing settings window, you have two main options for inviting collaborators: inviting them via email or generating a shareable link.

Option 1: Invite Collaborators via Email

1. Click on the Invite button.
2. Enter the collaborator's email addresses (separate multiple emails with commas).
3. Assign a permission level—Can edit, Can comment, or Can view—based on how much control you wish to give them.
4. Click on the Send button to invite the collaborators.

Option 2: Generate a Shareable Link

1. In the sharing settings window, click on the Shareable link tab.
2. Click the Copy link button to copy the URL to your clipboard.
3. Share the link via email, messaging apps, or other methods. Note that anyone with the link will have access based on the permission level you set. You can now also choose whether to allow editing or comments for link users, giving you additional control over who can make changes.

Step 4: Collaborate and Manage Permissions

After sharing the Notion page, your guest or external collaborator can access and interact with the content based on the permission level you assigned:

• Can edit: Collaborators can make changes, add or modify blocks, and work in real-time.
• Can comment: Collaborators can leave comments, suggestions, or annotations on the page, without directly modifying the content.
• Can view: Collaborators can only view the content; they cannot make changes or leave comments.

As the page owner, you maintain full control over your collaborators' permissions. You can modify these settings at any time by clicking the Share button again. Additionally, if you need to remove a collaborator, click on the x next to their name in the sharing settings window.

Conclusion

Sharing a Notion page with a guest or external collaborator is a straightforward process that enhances team collaboration. By following the steps outlined above, you can quickly invite collaborators via email or generate a shareable link, all while managing precise permission levels. With continuous updates to Notion, including improved block functionality and enhanced sharing controls, you can efficiently collaborate and drive your projects forward. So go ahead—create your Notion page, invite collaborators, and start working together towards your shared goals.