How to Share Notion Pages as Templates with Others?

Notion is a powerful all-in-one workspace that allows users to write, plan, collaborate, and stay organized. One of Notion’s standout features is the ability to share pages with others. Did you know you can also share pages as templates? By sharing Notion pages as templates, you can spread your knowledge, workflows, and ideas, and empower others to create their own pages based on your design.

In this article, we will guide you through the process of sharing Notion pages as templates using current Notion features and best practices.

Step 1: Create Your Template Page

Begin by creating the page you want to share as a template. This could be a meeting agenda, a project roadmap, a journal, or any design that others might find valuable.

• Open Notion and create a new page.
• Design the page according to your needs by adding headings, subheadings, text, images, checkboxes, and other elements.
• Utilize properties and databases to give others the flexibility to modify and customize the template as needed.
• Consider using the Template Button, a feature that lets you insert pre-made content blocks, which users can duplicate within their own workspace.

Step 2: Duplicate the Template Page

Once your template page is designed, create a duplicate that others will use:

• Go to the top-right corner of the page and click the ••• (three-dot) menu.
• From the dropdown menu, select Duplicate.

This action creates a duplicate of your page, ensuring that the original remains unchanged while others can modify their version freely.

Step 3: Share the Template Page

With your duplicate page ready, you can now share it:

• Click the ••• (three-dot) menu at the top-right corner of the page.
• Select Share from the dropdown.
• In the share settings popup, decide the level of access you want to grant – whether it’s editing, commenting, or view-only.
• Generate a shareable link that you can send out. You can update the access settings under "Who can access this?" to allow anyone with the link to duplicate the page, regardless of their email domain or Notion account.

Notion’s public sharing feature now lets you share pages easily while maintaining control over permissions.

Step 4: Instruct Others on How to Use the Template

Once you share your template, providing clear instructions can enhance the user experience:

• Add simple, step-by-step instructions directly on the template page or link to a separate guidelines document.
• Explain how to duplicate the page (using the same duplication process described above) so that users create their own copy.
• Offer tips on customizing the template, using databases or properties, or employing the Template Button for recurring tasks.

Encourage users to make a copy of the page before editing to preserve the original template.

Step 5: Collaborate and Iterate

Sharing your Notion template is not just about dissemination—it is a collaborative process:

• Invite users to share their feedback, modifications, and improvements.
• Encourage a dialog where users can update you with tips and new ideas that might help refine the template for a broader audience.
• Regularly revisit and update your template based on feedback and new Notion features to keep it relevant.

Conclusion

Sharing Notion pages as templates is a powerful way to extend your expertise and creativity while fostering collaboration. Following the steps outlined above will enable you to easily share your custom-designed pages and help others build on your work. Remember to provide clear, concise instructions and invite contributions to ensure the template evolves over time.

So, go ahead and start sharing your Notion templates to unlock new creative possibilities and collaborative workflows!