How to Make a Notion Page Private

In Notion, privacy is an essential feature that allows you to restrict access to specific individuals or collaborators while protecting Sensitive information. By making a Notion page private, you can ensure that only authorized users can view and edit its contents. In this article, we will explore the steps to make a Notion page private and discuss some best practices for maintaining privacy within your Workspace.

Enabling Page-Level Permissions

Notion offers page-level permissions that allow you to control who can access and collaborate on a particular page. To make a Notion page private, you need to enable page-level permissions. Here's how you can do it:

1. Open the Notion page you want to make private.
2. Click on the Share button located at the top-right corner of the page.
3. In the Share Settings pop-up window, click on the Page access tab.
4. By default, the page is set to be accessible to the 'Anyone with the link'. To restrict access, uncheck the box that says 'Anyone with the link'.
5. Now, you can specify individuals or collaborators who will have access to the page by entering their email addresses in the Invite people field.
6. Optionally, you can choose to assign different access levels to each person, such as can edit, can comment, or can view.
7. Once you have made your selections, click on the Invite button to send invitations to the specified individuals.

Best Practices for Maintaining Privacy

Making a Notion page private is an effective way to restrict access and protect Sensitive information. However, it is essential to follow some best practices to ensure the privacy and security of your Workspace. Here are a few recommendations:

1. Grant access on a need-to-know basis

Only invite individuals who genuinely need access to the private page. By limiting the number of people with access, you reduce the risk of unauthorized individuals inadvertently or intentionally viewing or modifying Sensitive information.

2. Regularly review and update permissions

Periodically review the list of individuals with access to your private pages. Remove any users who no longer require access or who have left your team. Regularly updating permissions helps maintain a secure and streamlined Workspace.

3. Use the 'Can comment' access level for external collaborators

If you collaborate with individuals outside your team, it is generally best practice to grant them the 'Can comment' access level instead of allowing them to edit the page directly. This ensures that they can provide feedback and suggestions without modifying the page's content.

4. Utilize Workspace-level permissions

In addition to page-level permissions, Notion also provides Workspace-level permissions. By managing Workspace-level permissions, you can control access to all the pages and databases within a Workspace. Use this feature to create different teams, each with their own set of permissions and access levels, further enhancing privacy across your entire Workspace.

5. Educate your team on privacy best practices

Ensure that your team members are aware of privacy best practices and understand the importance of protecting Sensitive information. By educating your team, you create a privacy-conscious culture within your Workspace.

Conclusion

Making a Notion page private is a straightforward process that enables you to limit access to specific individuals and collaborators, ensuring the privacy and security of Sensitive information. By following the best practices mentioned in this article, you can maintain a secure Workspace and collaborate effectively while protecting confidential data.