How to Make a Notion Page Private

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In Notion, privacy is essential to restrict access to specific individuals or collaborators while protecting sensitive information. By making a Notion page private, you ensure that only authorized users can view and edit its contents. This article explains the steps to make a Notion page private and shares best practices for maintaining privacy within your Workspace.

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Enabling Page-Level Permissions

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Notion offers page-level permissions that let you control who can access and collaborate on a particular page. To make a Notion page private, follow these steps:

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1. Open the Notion page you want to secure.
2. Click on the Share button located in the top-right corner of the page.
3. In the Share Settings pop-up, ensure you are on the Page access section.
4. By default, the page may be accessible to Anyone with the link. To restrict access, toggle off or uncheck the Anyone with the link option.
5. Specify individuals or collaborators who can access the page by entering their email addresses in the Invite people field.
6. Choose an access level for each person—can edit, can comment, or can view.
7. Click on the Invite (or Add) button to send invitations.

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Note: Notion’s interface is periodically updated. If you do not see some of these elements, look for similar wording or icons as Notion may have refined the design while maintaining the same functionality.

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Best Practices for Maintaining Privacy

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While making a page private is a crucial step, following best practices will further ensure the security and integrity of your Workspace. Consider these recommendations:

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1. Grant Access on a Need-to-Know Basis

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Only invite individuals who truly need access to the private page. Restricting the number of people with access minimizes the risk of accidental or unauthorized modifications.

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2. Regularly Review and Update Permissions

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Periodically check the list of people who have access to your private pages. Remove or adjust permissions for users who no longer need access or who have left your team. This regular review helps keep your Workspace secure.

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3. Use the Can comment Access Level for External Collaborators

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For external collaborators, it is generally best to grant the Can comment permission. This way, they can provide feedback and suggestions without the ability to alter the page’s content directly.

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4. Utilize Workspace-Level Permissions

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In addition to page-level settings, Notion provides Workspace-level permissions. These settings allow you to control access across all pages and databases within your Workspace. Organize your team into different groups—each with its own permissions and access levels—to further enhance privacy and streamline collaboration.

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5. Educate Your Team on Privacy Best Practices

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Ensure that all team members understand the importance of data privacy and follow best practices. A well-informed team contributes to a more secure and privacy-conscious environment.

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Conclusion

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Making a Notion page private is a straightforward process that helps restrict access to specific individuals, ensuring that your sensitive information remains secure. By following the detailed steps and best practices outlined above, you can maintain a secure Workspace and collaborate effectively while protecting confidential data.

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Remember to keep an eye on any interface updates from Notion, as continuous improvements may introduce new features that enhance privacy management further.