How to Make Recurring Tasks in Notion?

Recurring tasks are essential for managing repetitive work, whether it’s daily, weekly, or monthly. Notion provides a flexible platform for organizing and tracking these tasks, even though it doesn’t offer a one-click native toggle for recurring tasks. Instead, you can set up recurring tasks using databases, template buttons, and formulas. In this article, we’ll explore updated methods to create and manage recurring tasks in Notion while optimizing your productivity.

Table of Contents

• Setting Up Recurring Tasks
• Creating Recurring Tasks
• Modifying Recurring Tasks
• Managing Recurring Task Templates
• Using Advanced Options

Setting Up Recurring Tasks

Unlike some software that requires enabling recurring tasks in settings, Notion lets you simulate recurring tasks with databases and automation techniques. To get started:

1. Create a dedicated Tasks Database (use a Table, Board, or List view) where each task is a separate entry.
2. Add relevant properties such as Due Date, Status, and a custom Recurrence field (choose options like Daily, Weekly, or Monthly).
3. Consider adding a formula property to calculate your next due date. For example, if you set a task with a Due Date, you might create a formula field that uses dateAdd(prop("Due Date"), 1, "days") for daily tasks or adjust the interval accordingly.

This initial setup provides a structured way to handle recurring tasks without needing to enable an external toggle.

Creating Recurring Tasks

There are a couple of practical methods to create recurring tasks in Notion:

1. Manual Entry with Formulas:

• Open your Tasks Database and click on the "+" button to add a new task.
• Enter the task details, set the Due Date, and choose the desired recurrence pattern in the Recurrence property.
• Use a formula (like dateAdd) in an extra property to compute the next due date automatically when you mark the task complete.

1. Using a Template Button:

• On your Notion page, type /template button to add a Template Button.
• Configure the button with a name (e.g., "New Recurring Task") and set it to duplicate a pre-defined recurring task template.
• In your template, include properties for the task title, Due date, and recurrence details.
• Each time you click the button, a new task entry will appear in your Tasks Database. You can later adjust the Due date manually or through a formula based on your recurrence needs.

Both methods let you create tasks that repeat regularly. The choice depends on whether you prefer a more automated setup with formulas or a manual process using template buttons.

Modifying Recurring Tasks

Notion lets you modify existing recurring tasks easily. To update a recurring task:

1. Open your Tasks Database and locate the task you want to modify.
2. Click on the task to open its detail view.
3. Edit the task’s title, Due Date, or any recurrence-related properties as needed.
4. Save your changes.

Depending on your setup, you may manually update a task’s due date or let your formula recalculate the next occurrence. When modifying a recurring task template, ensure you update the source template if you want the changes to apply to future tasks created using your template button.

Managing Recurring Task Templates

Recurring task templates streamline your task management process by allowing you to duplicate and adjust recurring tasks quickly. To manage these templates:

1. Open the page or database containing your recurring tasks.
2. Identify the task you’d like to use as a recurring template.
3. Right-click on the task and select Duplicate.
4. Edit the duplicated task details as needed (for example, update the Due Date or task description).
5. Rename the duplicated task by appending “[Template]” to its title.
6. Use this template whenever you want to create a new recurring task, adjusting the due dates or other specifics as required.

This method makes it easy to maintain consistency for tasks that repeat over time.

Using Advanced Options

Notion’s flexibility allows you to further refine your recurring tasks through several advanced options:

• Custom Recurrence Patterns: Instead of relying solely on daily, weekly, or monthly options, customize your recurrence using specific intervals. Adjust your formula with different units (e.g., hours or weeks) to match your workflow.
• Dynamic End Dates: Use properties to set an end date for your recurring tasks, especially for projects with a defined period.
• Reminders: Take advantage of Notion’s built-in reminders by adding a reminder to the Due Date property. This ensures you receive notifications before your task is due, so nothing slips through the cracks.
• Integrations & Automations: Consider integrating Notion with automation tools like Zapier or Make (formerly Integromat) if you need more advanced recurring task automation across your workflows.

By exploring these advanced options, you can tailor your recurring task set-up to support your productivity and project management needs.

Conclusion

Although Notion doesn’t feature a one-click recurring task toggle, its flexible databases, templates, and formulas empower you to create and manage recurring tasks efficiently. By setting up a structured Tasks Database, utilizing template buttons, and applying custom formulas, you can automate repetitive tasks and maintain organization in your workflow. Experiment with various methods and advanced options to discover the best recurring task system for your needs and maximize your productivity in Notion.

For more detailed tutorials on related topics, check out these resources:

• Recurring tasks tutorial
• Task management templates
• Reminders in Notion