How to Make Recurring Tasks in Notion?

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Recurring tasks are essential for managing repetitive work—whether it’s daily, weekly, or monthly. While Notion doesn’t offer a one-click native toggle for recurring tasks, its flexible databases, template buttons, and formulas make it easy to simulate them. In this updated guide, you’ll learn current methods and best practices for creating, managing, and customizing recurring tasks in Notion.

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Table of Contents

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• Setting Up Recurring Tasks
• Creating Recurring Tasks
• Modifying Recurring Tasks
• Managing Recurring Task Templates
• Using Advanced Options

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Setting Up Recurring Tasks

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Notion allows you to simulate recurring tasks through creative use of databases and automation techniques rather than through a built-in recurring toggle. To get started:

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1. Create a dedicated Tasks Database (using a Table, Board, or List view) where each task is an individual entry.
2. Add relevant properties such as Due Date, Status, and a custom Recurrence field (with options like Daily, Weekly, or Monthly).
3. Consider adding a formula property to calculate the next due date. For example, for a daily task, you might use a formula like dateAdd(prop("Due Date"), 1, "days") and adjust the interval for weekly or monthly tasks.

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This initial setup provides a structured way to manage recurring tasks without needing an external toggle.

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Creating Recurring Tasks

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There are a couple of practical methods to create recurring tasks in Notion:

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1. Manual Entry with Formulas:

• Open your Tasks Database and click the "+" button to add a new task.
• Enter the task details, set the Due Date, and choose the desired recurrence pattern in the Recurrence property.
• Use a formula (such as dateAdd) in an extra property to compute the next due date automatically when you mark the task complete.

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1. Using a Template Button:

• On your Notion page, type /template button to add a Template Button.
• Configure the button with a name (e.g., "New Recurring Task") and set it to duplicate a pre-defined recurring task template.
• In your template, include properties like task title, Due Date, and recurrence details.
• Each time you click the button, a new task entry will appear in your Tasks Database. You can later adjust the Due Date manually or rely on a formula to update it automatically.

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Both methods let you create tasks that repeat regularly. Choose the approach that best suits your workflow—whether you prefer automated calculations or a manual process using a template.

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Modifying Recurring Tasks

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Notion makes it easy to update existing recurring tasks. To modify a recurring task:

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1. Open your Tasks Database and locate the task you want to modify.
2. Click on the task to open its detail view.
3. Edit the task’s title, Due Date, or any recurrence-related properties as needed.
4. Save your changes.

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Depending on how you set up your recurring tasks, you may update the due date manually or let your formula recalculate the next occurrence. If you adjust a recurring task template, be sure to update the source template so that changes apply to future tasks.

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Managing Recurring Task Templates

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Recurring task templates streamline your workflow by allowing you to easily duplicate and adjust tasks. To manage these templates:

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1. Open the page or database containing your recurring tasks.
2. Identify the task you’d like to use as a template.
3. Right-click on the task and select Duplicate.
4. Edit the duplicated task details as needed (for example, update the Due Date or the task description).
5. Rename the duplicated task by appending “[Template]” to its title.
6. Use this template whenever you want to create a new recurring task, adjusting due dates or other specifics as required.

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Using templates helps maintain consistency for tasks that repeat over time.

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Using Advanced Options

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Notion’s flexibility allows you to further refine your recurring tasks. Consider these advanced options to tailor your task management system:

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• Custom Recurrence Patterns: Instead of relying solely on daily, weekly, or monthly options, customize recurrence with specific intervals. Adjust your formula with varying units (such as hours or weeks) to match your workflow.
• Dynamic End Dates: Use additional properties to set an end date for a series of recurring tasks—ideal for projects with a defined duration.
• Reminders: Leverage Notion’s built-in reminders by adding one to the Due Date property. This ensures you receive notifications before your task is due.
• Integrations & Automations: Integrate Notion with automation tools like Zapier or Make (formerly Integromat) if you require more advanced recurring task automation across your workflows.

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By exploring these advanced options, you can tailor your recurring task setup to meet your productivity and project management needs.

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Conclusion

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Although Notion does not feature a one-click recurring task toggle, its flexible databases, templates, and formulas empower you to efficiently create and manage recurring tasks. By setting up a structured Tasks Database, utilizing template buttons, and applying custom formulas, you can automate repetitive work and maintain better organization in your workflow. Experiment with these methods and advanced options to discover the best recurring task system for your needs and ultimately maximize your productivity in Notion.

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For more detailed tutorials on related topics, check out these resources:

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• Recurring tasks tutorial
• Task management templates
• Reminders in Notion