How to Export Databases from Notion

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Notion is a powerful all-in-one Productivity tool that allows users to create databases, collaborate on projects, and organize their digital lives. There may be times when you want to export your databases from Notion for various reasons—such as creating backups, sharing data with non-Notion users, or migrating to another platform. This updated guide walks you through the process of exporting databases from Notion, incorporating the latest features and best practices as of 2023.

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Step 1: Accessing the Database

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To export a database from Notion, first navigate to the page that contains the database you want to export. You can either locate the page in the sidebar or use the search Functionality to find it.

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Step 2: Opening the Export Menu

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Once you’ve accessed the desired database page, click on the three-dot menu button located at the top-right corner of the page. This menu provides several options for managing your database, including the export function.

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Step 3: Choosing the Export Format

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After clicking the three-dot menu, a dropdown menu appears. Select the Export option. Notion currently provides multiple export formats for your database:

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• CSV (Comma-Separated Values) – Ideal for exporting data into spreadsheets or other data analysis tools. CSV files are widely supported and easy to import into most applications.
• HTML (HyperText Markup Language) – This format preserves the visual elements and basic structure of your database, making it a good option if you need a presentable format to share with others.
• Markdown – Use this format to export your content as plain text. It’s especially useful if you plan to publish online or collaborate on a platform that supports Markdown.
• JSON (JavaScript Object Notation) – Choose JSON for a machine-readable export. This structured format is particularly useful for developers or if you want to exchange data between web applications.

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Select the export format that best fits your needs.

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Step 4: Exporting the Database

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After choosing your desired format, Notion will generate a file containing the exported data. Depending on your browser settings, the file will either download automatically or prompt you to choose a location on your computer.

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Additional Export Options

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Notion now makes it even easier to export larger sets of content. In addition to exporting individual databases, you can export entire workspaces or multiple pages simultaneously. This is particularly useful if you have several related pages or databases you want to back up at once. To export an entire Workspace:

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1. Click on the Workspace name in the sidebar.
2. Select the three-dot menu button.
3. Choose the Export all as option.
4. Select your preferred export format.

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Note that the export process for workspaces may take a bit longer depending on the size and complexity of your content.

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Importing Exported Databases

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Once you’ve exported your database from Notion, you can import the file into other applications or platforms as needed. The import process will vary depending on the target software, but most applications provide guidance for importing common file formats such as CSV, HTML, Markdown, or JSON. Be sure to refer to the documentation or support resources of your chosen platform for detailed instructions.

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Conclusion

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Exporting databases from Notion is a straightforward process that gives you the flexibility to create backups, share data, or migrate to different platforms with ease. By following the steps outlined in this guide, you can export your databases in a format that works best for your specific needs. Whether you choose CSV, HTML, Markdown, or JSON, the exported files can be readily imported into a variety of applications—helping ensure that your valuable data remains accessible and portable.