Export Notion Templates: A Step-by-Step Guide for Efficient Workflow
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How to Export Notion Templates
Notion is a powerful all-in-one workspace that allows you to create, organize, and collaborate on a variety of content. One of Notion’s standout features is its ability to export templates. This is incredibly useful if you want to share your template with others, back it up for future use, or even customize it further outside of Notion. In this article, we explore updated steps and best practices for exporting Notion templates using the latest features.
Exporting a Notion Template
Exporting a Notion template is a straightforward process that can be completed in just a few steps. Follow this guide to export your Notion template:
- Open Notion in your web browser or desktop app and navigate to the page you want to export.
- Click the three-dot menu icon in the top right corner of the page.
- From the dropdown menu, select Export.
- Review the export format options. Notion currently offers the following formats:
- Export as PDF: Exports your template as a PDF file while preserving the layout and formatting. This format is great for sharing or printing.
- Export as Markdown & CSV: Exports the page content as Markdown files along with CSV files for any embedded databases. This is ideal if you plan to edit or integrate the content with other applications.
- Export as HTML: Creates an HTML snapshot of your page, which is useful for archiving or importing into other web-based tools.
- If your template contains nested pages, check the Include subpages option to ensure all linked content is exported together.
- Once you have selected your preferred export format and options, Notion will generate the export file. Click the Download button when prompted to save your exported template to your computer.
Note: For users looking to export an entire workspace, Notion now allows workspace exports via the Settings & Members menu under Settings > Export content.
Using Exported Notion Templates
After exporting a Notion template, you have several options for using the exported content, depending on the chosen format:
- PDF format
Sharing via email or cloud storage is simple since the PDF preserves the layout and design. Although Notion does not support re-importing a PDF as a functional template, you can attach it to pages for reference or print it for offline review.
- Markdown & CSV format
Exporting as Markdown allows you to edit your content using any Markdown-supported editor. The accompanying CSV files for databases open easily with any spreadsheet software. This method is perfect for further editing, integration with other tools, or serving as a base for your own custom templates.
- HTML format
The HTML export creates a complete snapshot of your page that can be viewed in any web browser. This format is ideal for archiving your work or hosting it on a website. Keep in mind that while it captures the page layout and design, it won’t be directly editable in Notion.
Benefits of Exporting Notion Templates
Exporting your Notion templates offers several benefits:
- Sharing with Others – Exporting your templates makes it easy to share them with colleagues, friends, or the broader online community. Others can quickly access and adapt your template for their own Notion setup.
- Safe Backup – Maintaining a local backup of your templates can protect you against accidental deletion or data loss. Save a copy on your computer or cloud storage for peace of mind.
- Flexibility – The availability of multiple export formats means you can use your templates across various applications and platforms. Whether you need a PDF for a polished presentation, Markdown files for flexible editing, or an HTML snapshot for archiving, you have plenty of options.
- Customization – Exported templates are fully editable. With Markdown files, you can tweak layouts, add or remove sections, or reformat the content to suit new projects or workflows.
In conclusion, Notion provides a convenient way to export templates, empowering you to share, back up, and leverage your designs outside of the Notion environment. Whether you prefer a PDF to preserve the layout, Markdown & CSV for further editing, or HTML for archiving, exporting your Notion templates opens up a world of creative possibilities. Go ahead—export your templates today and explore all the options available to streamline and enhance your workflow.