How to Print from Notion

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Printing from Notion is a useful feature when you need a physical copy of your notes, documents, or any other content stored in Notion. While Notion remains primarily a digital workspace for note-taking and collaboration, it now offers an enhanced and streamlined printing process. This guide will help you print pages, documents, and databases using current Notion features and best practices.

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Printing a Page or Document

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To print any page or document in Notion, follow these steps:

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1. Open the Notion page or document you want to print.
2. Click on the three-dot menu icon in the top-right corner of the page.
3. From the dropdown menu, select the Print option.
4. A print preview will appear, showing how your content is formatted for printing. In this preview, you can adjust settings such as paper size, orientation, and margins.
5. Once you have reviewed and configured the print settings, click the Print button within the preview.
6. Choose your desired printer from the available options and confirm the action to begin printing.

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Note: Some operating systems or browsers may offer additional print options. Check your system’s print dialogue for further customization.

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Printing a Database

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Notion databases are excellent for organizing and displaying structured information. To print a database, follow these steps:

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1. Open the Notion database you want to print.
2. Click on the three-dot menu icon in the top-right corner of the database view.
3. From the dropdown menu, select the Export option.
4. In the submenu that appears, choose Export as PDF.
5. Notion will generate a PDF file of your database. Once complete, the PDF is automatically downloaded to your device. This file captures a snapshot of your database with all current data and views.
6. Open the downloaded PDF using your preferred viewer and print it as needed.

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Tip: Before exporting, adjust your database view (e.g., filters, sorts, and view type) to optimize what’s captured in the PDF. This ensures your printed output highlights only the relevant information.

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Formatting Considerations

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When preparing your content for print in Notion, keep the following in mind:

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• Page Width: Notion’s default page width is optimized for digital displays. Use the print preview settings or adjust your browser zoom level to ensure the content fits well on paper.
• Fonts and Styles: Dynamic fonts and styling in Notion may not always be replicated exactly on paper. Review the print preview carefully; some fonts or visual elements might appear differently in print.
• Page Breaks: For lengthy pages or documents, Notion automatically inserts page breaks for digital readability. These breaks might not align as intended for printed material, so check the preview and adjust your content layout if needed.

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Conclusion

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By following these steps, you can easily produce high-quality hard copies of your Notion pages, documents, and databases. Whether you need a physical reference, are sharing information, or archiving content, Notion's improved printing process offers a seamless transition from digital to print. Always review the print preview and adjust formatting options to ensure your printed material meets your needs.

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Enjoy printing with Notion!