A Comprehensive Guide: Adding and Managing Comments in Notion
New to Notion?
How to Add and Manage Comments in Notion?
Notion is a powerful all-in-one Workspace that allows you to collaborate and communicate seamlessly with your team. One of the essential features in Notion is the ability to add and manage comments. Comments are a great way to provide feedback, ask questions, or have discussions within a specific page or block. In this article, we will explore how to add and manage comments in Notion with the latest features and best practices.
Adding Comments
To add a comment in Notion, follow these steps:
- Navigate to the page or block where you want to add a comment.
- Highlight the specific text or block where you want to leave a comment. If you want to leave a comment on the entire page, you can skip this step.
- Right-click on the highlighted area to reveal a context menu. Alternatively, you can use the keyboard shortcut
Cmd+/on Mac orCtrl+/on Windows to open the comment editor directly. - Click on Comment in the context menu, or simply start typing your comment in the comment editor that appears at the right.
- Press
Enterto post your comment.
Managing Comments
Once you have added comments in Notion, you can manage them efficiently using several features. Here's how:
Replying to Comments
Notion allows you to reply to individual comments, enabling threaded discussions that keep conversations organized. To reply to a comment, follow these steps:
- Locate the comment you want to reply to.
- Click on the Reply button at the bottom-right corner of the comment.
- Type your reply in the editor that appears.
- Press
Enterto post your reply.
Resolving or Deleting Comments
As your project evolves, some comments may become outdated or resolved. Notion provides two options to manage these: resolving and deleting.
Resolving Comments
Resolving a comment lets you keep a record without displaying it prominently. Resolved comments are collapsed and can be expanded if needed. To resolve a comment, follow these steps:
- Locate the comment you want to resolve.
- Hover over the comment until you see three dots appear at the top-right corner.
- Click on the three dots and choose Resolve from the dropdown menu.
- The comment will collapse and be marked as resolved, keeping your workspace tidy while still preserving the discussion history.
Deleting Comments
If a comment is no longer needed, you can remove it completely. Note that deleted comments cannot be recovered. To delete a comment, follow these steps:
- Locate the comment you want to delete.
- Hover over the comment until you see three dots appear at the top-right corner.
- Click on the three dots and choose Delete from the dropdown menu.
- Confirm the deletion when prompted.
Mentioning Team Members
To ensure the right people see important feedback or questions, Notion allows you to mention team members in comments. To mention a team member, follow these steps:
- In the comment editor, type the
@symbol followed by the team member's name. - Notion will display a list of matching team members from your workspace.
- Select the appropriate team member from the list.
- The mentioned team member will receive a notification and can directly access the comment.
Using Comment Mentions as Tasks
Notion now offers enhanced integration between comments and task management. You can convert a comment mention into an actionable task easily:
- Locate the comment mention you want to turn into a task.
- Click on it to bring up editing options.
- Press
Cmd+Enteron Mac orCtrl+Enteron Windows to convert it into an inline mention with an accompanying checkbox. - A new checkbox will appear next to the mention, allowing you to track the task directly from the comment thread.
Notion’s continuous updates make it easier than ever to organize feedback and streamline your workflow. Whether you’re coordinating a team project or simply clarifying points on a personal document, these comment features will help enhance your productivity and collaboration.
Conclusion
Adding and managing comments in Notion is a versatile way to collaborate, provide feedback, and foster discussions within your workspace. By following the steps outlined above and taking advantage of updated features, you can maintain a more organized and efficient workflow. Enjoy seamless communication and collaboration with your team using Notion's ever-evolving tools.